Landlords and tenants must agree on the conditions and nuances that come with a property in Hawaii before any moving in can take place.
A rental application form provides a reference ahead of the eventual lease agreement and it will typically request information from prospective tenants that factor into acceptance or rejection. We gathered some incredibly useful insights for you to help you understand the different elements of a Hawaii rental application form, as well as how the landlord and tenant will play a part.
As indicated above, the idea behind the rental application form is to get a feel for a prospective tenant to see if there is an alignment with the desires of a landlord. Therefore, it's prudent to ensure that the information being collected is both relevant and enough to determine how good a candidate may be.
A standard rental application may be used for a Hawaii property, which allows the landlord to request all the following of the prospective tenant:
If a landlord is not satisfied with the inclusions on the standard form, there's nothing wrong with doing a review followed by a customization exercise. The idea is to ensure that all relevant details are captured, after all, and perhaps some of the vital information needed from an applicant isn't possible to obtain with the default document.
Thanks to the Fair Housing Act, there are prohibitions on what a potential tenant may be asked for. Much of this is to avoid applicant discrimination.
Landlords are not allowed to request the following protected classes of information in a Hawaii rental application document:
There's also a state law element that protects a potential tenant in Hawaii based on the following classes of information:
While the protections exist, landlords in Hawaii may ask for certain information under special circumstances. For example:
Thanks to The Federal Credit Reporting Act (FCRA), a landlord cannot run a credit check without the explicit consent of an applicant. This consent must be given in a written form and is typically requested at application time.
In many cases, there's a statement of consent embedded into the application and the tenant prospect need only to provide a signature on the document.
The fee structure in Hawaii for a rental application is not very complex:
A part of the background check and screening of a possible tenant will be finding out about past evictions. In Hawaii, landlords will have no issue accessing eviction records as they are a part of the public domain.
There's an on-demand method of request via the state's Judicial Court Directory. Alternatively, third-party software systems may be used to collect the required information. Landlords wishing to access the eviction information of an applicant can do so from the eCourt Kokua page.
Perhaps there is a potential tenant that a property owner may wish to act "adversely" against. Actions that fall under this category include:
Typically, this need arises after landlords find out about a concerning consumer report. This may be eviction from a previous property, high credit score, criminal record, etc. This is not an illegal action but it must follow the established process. Landlords are required to serve an adverse action notice in this case, which is a letter outlining the details.
Note that even in a case where the discovery about the potential tenant is not the main reason for the notice, the document must still be served. The notice must contain the relevant details to explain the matter to the tenant hopeful. The applicant has a right to a report copy and has 60 days to file a dispute.
After the background check element of the rental application process is complete, the credit score aligns, etc., a landlord may decide to accept an application to become a tenant. The Hawaii rental application alone does not serve as a legally binding document for a lease. This is where the lease agreement comes in.
Thankfully, we included it here so you don't have to go searching for it!
Before a tenant is made official, a proper Hawaii rental application must be drafted to ensure that all the required details are adequately collected. This may mean using a standard variation of the form or designing a custom one.
The latter can be a bit of a difficult task, primarily because it often requires expertise. Thankfully, you can offload that task to DoorLoop, which will handle everything on your behalf.
All you need to do after is give the form to your applicant who will pay the application fee and fill it out!